Employment Verification Letter Samples and Templates

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Do you need to write or request an employment verification letter? There are several reasons why you may need verification of your employment status. Employees may need these letters for landlords or financial institutions if they are trying to rent or purchase a home. They're also sometimes necessary for insurance reasons or to confirm that an individual worked at a company during the dates given on a resume or job application.

The good news is that employment verification letters are usually fairly simple documents, and they're easy to write or obtain. If you need to request or write a letter, reviewing templates and examples can help you get started.

What Is an Employment Verification Letter?

An employment verification letter is written by a current or past employer to confirm that an employee or former employee worked at an organization. The request may come from the employee, government agencies, prospective landlords, mortgage lenders, academic institutions, prospective employers, or collection agencies.

The request may include verification of dates of employment, salary, and whether the employee is expected to continue employment or is eligible to be rehired. If the employee has been terminated, the requestor may ask for the reason for termination.

How to Request an Employment Verification Letter

If you are requesting an employment verification letter from a current or former employer, it's important to ask for the letter in a professional way. First, check with your human resources department.

The company may have a policy regarding the release of information, and you may need to give permission for your employment history to be released to a third party. Often, your HR contact will compose the letter for you or provide you with a template to give to your manager. You can also ask your manager or supervisor directly.

Note

Be sure to provide your manager or HR with all the information they need to write the letter, including whom to address the letter to and exactly what details need to be included.

What Is Included in an Employment Verification Letter?

If you need to write an employment verification letter for someone, it’s important to make sure your letter provides the correct information and adheres to an appropriate format.

How to Use Letter Examples

It is a good idea to review letter examples before writing an employment verification letter. Along with helping with your layout, examples can help you see what kind of content you should include in your document (such as dates of employment).

Note

You should tailor a letter to fit the particular employee you are writing the letter for and the information they ask you to include.

Employment Verification Template

Name
Job Title
Company Name
Address
City, State Zip Code

Name of Person Requesting Verification
Job Title
Company Name
Address
City, State Zip Code

Dear Mr./Ms. Last Name,

This letter is to verify that (employee name) has been employed at (company name) since (start date).

If you require any additional information regarding (employee name), please feel free to contact me at (your phone number).

Employment Verification for Current Employee

Shawna Easton
Director of Accounting
GMC Associates
17 Chestnut Street, Ste. 200
Portland, ME 04101

John Dolan
Senior Vice President
Dolan Industries, Inc.
43 Oak Street, 2 nd Floor
Portland, ME 04101

This letter is to verify that Seneca Williams has been employed at GMC Associates for the past five years in our Accounting Department. She began work on April 1, 2019.

If you require any additional information, please feel free to contact me at 555-111-1212.

Shawna Easton
Director of Accounting
GMC Associates

Employment Verification for Past Employee

Janice Montgomery
Human Resources Manager
Martin & Martin Incorporated
100 Main Street, Ste. 100
Spokane, WA 99201

Julia Sanchez
Manager
Archer Studios
34 Otis Drive, Ste. 500
Spokane, WA 99201

Dear Ms. Sanchez,

This letter is to verify that Robert Smith was employed at Martin & Martin, Incorporated from January 3, 2018 to March 1, 2023.

If you require any additional information regarding Robert Smith, please feel free to contact me at 555-765-4321.

Key Takeaways

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  1. SHRM. "When Must an Employer Respond To a Verification Of Employment Request?"
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